Terms and Conditions

Registration:

• Attendees must register through the official event website.
• Early registration is highly recommended to ensure we can make all necessary arrangements for their participation.

Cancellation Policy:

• Cancellations before November 1st,2024 will receive a 50% refund.
• No refunds will be issued after this date.

Payment Information:

• Accepted Methods: We accept payment via credit card, bank transfer, or cash.
• Refund Policy: Refunds are processed according to the cancellation policy outlined above.

Intellectual Property

• Ownership: All materials presented during the event remain the intellectual property of their respective authors.

Liability

• Extent of Liability: The organizers are not liable for personal injuries or loss of/damage to private property of attendees.

Privacy Policy

Data Protection

• Usage: Participant data will be used solely for event-related communications.
• Protection: All personal data will be stored securely and will not be shared with third parties without consent.

Photography/Videography

• Policy: The event will be recorded for promotional purposes. Attendance constitutes consent to be photographed or filmed.

Code of Conduct

Behavior

• Professional Conduct: Attendees are expected to maintain a professional demeanor at all times.
• Anti-Harassment: Harassment in any form is strictly prohibited and will result in immediate expulsion from the event.

Dress Code

• Attire: Business casual attire is recommended for attendees.

Accessibility Information

Facilities

• Venue Accessibility: The venue is fully accessible, with ramps and restrooms.

Assistance

• Disability Support: On-site assistance will be available.

Travel, Accommodation, and Transportation

• Arrangements: Attendees are responsible for arranging their travel and accommodation. The organizers will provide recommendations for hotels and transportation options upon request.
• Complimentary Shuttle Service: The organizers will provide a complimentary shuttle service for attendees between designated locations and the event venue.
• Schedule and Routes: A schedule and routes for the shuttle service will be made available at the registration desk.
• Responsibility: While the organizers are providing this service, attendees are advised to plan accordingly and allow sufficient time for transportation to and from the venue.
• Special Requests: Attendees with special transportation needs due to disability or health concerns should contact us for special arrangements before the event to ensure appropriate accommodations can be made.
• Liability: The organizers will take all reasonable measures to ensure timely and safe transportation but will not be held liable for delays or incidents beyond their control.
• Discounts: Any discounts or special rates negotiated with hotels will be communicated to registered attendees via the official event channels.
• Liability for Accommodation: The conference organizers are not liable for any issues arising from the use of recommended hotels, including but not limited to cancellations, overbookings, or service disruptions.
• Accessibility: Attendees requiring special accommodation due to disability or health concerns should contact us for special arrangements to discuss their needs in advance of the event.
• Reimbursement: The conference does not reimburse travel or accommodation expenses unless specified otherwise for invited speakers or certain attendees as per the conference policies.
• Documentation: Attendees are responsible for ensuring they have all necessary travel documentation, including visas, entry permits, and any required travel authorizations.
• Compliance: All travel and accommodation arrangements must comply with the local laws and regulations of the host country.

Food and Beverage Policy

Eating Areas

• Designated Dining: Attendees and exhibitors are required to consume meals in designated dining areas only.
• Cleanliness: To maintain a clean and professional environment, eating is not permitted in exhibition booths or conference halls.

Booth Beverage Policy

• Drinks Allowed: Exhibitors and attendees may have beverages in their booths.
• Responsibility: All participants are responsible for preventing spills and maintaining the cleanliness of their areas.

Environmental Policy

Sustainability

• We encourage waste reduction efforts and responsible resource usage during the conference.

Legal Disclaimers

Changes to the Event

• The organizers reserve the right to make changes to the event details.

Force Majeure

• In the event of unforeseen circumstances beyond our control, the organizers will not be held liable.

Indemnification

• Participants agree to indemnify the organizers against any claims or damages arising from their actions.

Third-Party Rights

• These terms do not create rights enforceable by third parties.

Compliance with Local Laws

• Participants must comply with all local laws and regulations.

Event Cancellation

• Specific policies regarding event cancellation or postponement are outlined in the force majeure clause.

Participant Conduct

• Attendees must comply with the venue’s rules and regulations.

Updates to Terms

• The organizers may update these terms and will notify participants of any changes.

Exhibitor Obligations

Personal belongings and Possessions

• Security: Exhibitors are responsible for the security of their possessions.
• Damage: Any damage to the venue caused by an exhibitor’s possessions or staff will be the responsibility of the exhibitor.
• Setup and Teardown: Exhibitors must adhere to the designated booth setup and teardown times.
• Compliance: All exhibitor materials must comply with the event’s sustainability and environmental policies.

Speaker Commitments

• Content: Speakers must present original and relevant content related to the conference theme.
• Timeliness: Speakers should adhere to the allocated presentation time.
• Professionalism: Speakers are expected to maintain a professional demeanor during their sessions.

Presentation Materials

• Submission: Speakers must submit their presentation materials (slides, handouts, etc.) by November 7th,2024
• Format: Materials should be in a compatible format (e.g., PowerPoint, PDF).

Contact Information

Legal Queries

• For legal questions or concerns, please contact us at (+218)91-3585658

Terms and Conditions

• Registration: Outline the process, deadlines, and any cancellation policies.
• Payment Information: Detail accepted payment methods and refund policies.
• Intellectual Property: State the ownership of materials presented during the conference.
• Liability: Clarify the extent of liability held by the organizers.

• Data Protection: Explain how participant data will be collected, used, and protected.
• Photography/Videography: Inform about the event’s recording policy and usage of the material.

Code of Conduct

• Behavior: Set expectations for professional conduct and outline anti-harassment policies.
• Dress Code: If applicable, provide guidance on the expected attire for attendees.

Accessibility Information

• Facilities: Describe the accessibility features of the venue.
• Assistance: Offer information on available assistance for those with disabilities.

Environmental Policy

• Sustainability: Share any environmental initiatives or expectations from participants (e.g., waste reduction efforts).

Legal Disclaimers

• Changes to the Event: Reserve the right to make changes to the event details.
• Force Majeure: Include a clause for circumstances beyond the control of the organizers.

Contact Information

• Legal Queries: Provide contact details for legal questions or concerns from participants.